11. Fax
11.1. Connect Devices
Connect the Fax accessories to the phone line
This product includes two Fax ports:
• Connect this product to the " " port of the telephone jack on the wall.
• Connect the auxiliary devices to the "; " port of this product.
The installation steps are as follows:
1) Unplug the power cords of all the devices you want to connect.
2) If this product has not been connected to the phone line, see the product installation guide. The product should have been connected to the telephone jack.
3) Remove the plastic plug of the " " port.
4) To connect the included phone handle, plug the phone cord into the printer's "" port. Connec the other end of the phone cord to the phone handle.
5) To connect the telephone device alone, plug the phone cord into the printer's "" port. Plug the other end of the phone cord to the telephone's "
" port.
6) When you are finished with connecting auxiliary devices, connect all devices to their power supply.
11.2. Fax Settings
This product supports two ways to make the Fax settings for users' different Fax requirements.
One way is to complete the Fax settings under the Fax Mode, and the steps are as follows:
1) When the machine is ready, press Fax button, then press OK button to enter the Fax settings interface.
2) Choose the Fax option you want to set by pressing the page up and down keys.
3) Nine settings are available here. The following is the instruction on these settings:
No. |
Options |
Description |
1 |
Resolution |
You can select the image quality of the Fax. The available options are Normal, Fine and Super fine, and the default is Normal. |
2 |
Original Size |
You can select the desired size of the document to be Faxed. The available options are A4, Letter and Legal. |
3 |
Luminosity |
You can adjust the luminosity of Fax documents manually or automatically. |
4 |
Group Sending |
You can enter each Fax number you want to send Fax to through group sending and the maximum for group sending is 10 Fax numbers. |
5 |
Delay Sending |
With Delay Sending, you can set the Fax number and time (within 24 hours) for Delay sending to send the Fax job on the time you set. |
6 |
Forward the Received |
Forward the Received option has two suboptions. If you select the Forward to Fax suboption and enter the number to which you want to forward the Fax, the printer will send the Fax to the forwarded number rather than printing it when you receive a Fax; With the Forward to Fax enabled, if you select Forward and Print, the printer will print the Fax and also forward it to the forwarded number when you receive a Fax. |
7 |
Active Job |
Query for the list of all Faxes for Delay sending and you can press the Cancel button to delete a Delay sending job. |
8 |
Communication record |
Inquire the latest 30 times of Fax sending/ receiving. |
9 |
Contacts |
You can edit the contacts, group numbers, and print the contacts as well as the list of group numbers from Contacts. |
Another way is to specify the Fax Settings in the Menu Settings
1) When the machine is ready, press the menu button and press the up button "▲" or the down button "▼" to select Fax settings;
2) Press the OK button to enter the Fax setting options and press the up button "▲" or the down button "▼" to enter the Fax settings.
3) Three categories of Fax setting options are available here. The following is the instruction on these settings:
No. |
Options |
Description |
1 |
Send Settings |
You can use the options in Send Settings to set the parameters for sending Fax. |
2 |
Receive Settings |
You can use the options in Receive Settings to set the parameters for receiving Fax. |
3 |
Compatibility |
If Fax is sent or received abnormally due to disturbance on telephone line, try to switch to VOIP compatibility mode. |
4 |
National area |
Set different national areas based on demand. |
5 |
Fax Report |
You can use the options in Fax Report to print the Fax report as you need. |
11.3. Fax Functions
11.3.1. Send Fax
Send a Fax from a flatbed scanner
1) Put the document face down on the scanner's glass platen and close the scanner.
2) Press the Fax button and use the number buttons to enter the Fax number.
3) Press the Start button to start scanning the document.
4) Press the OK button to initiate the Fax job.
Send a Fax from the automatic document feeder (ADF)
1) Put the document face up into the automatic document feeder.
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Note: |
• Automatic document feeder can accommodate up to 35 sheets of medium measuring 75 g/m2 or 20 pounds. • In order to prevent damage to this product, do not use a manuscript with correction tape, correction fluid, paper clips or staples on it. In addition, do not load photos, small manuscripts or brittle manuscripts into the automatic document feeder. |
2) Adjust the guide plate until it lies close to the stack of paper.
3) Press the Fax button and use the number buttons to enter the Fax number.
4) Press the Start button to start scanning the document with the automatic document feeder.
11.3.2. Receive Fax
You have two ways to receive Fax, and the default for the printer is Fax mode.
Fax mode, which is the automatic receiving mode, sends Faxes to the printer, and the printer receives the Fax automatically when the ring reaches the specified number of times;
Phone mode, which is the manual receiving mode, sends Faxes to the printer, and you need to receive the Fax manually when the ring prompts.
11.3.2.1 Fax Mode
Operation Steps:
1) Press Menu button to enter the menu interface.
2) Press direction pad "▲" or "▼" to select "3. Fax Settings" option and press "OK" button.
3) Press direction pad "▲" or "▼" to select "2. Receive Settings" option and press "OK" button.
4) Press direction pad "▲" or "▼" to select "1. Answer Mode" option and press "OK" button.
5) Press direction pad "▲" or "▼" to select "1. Fax Mode" option and press "OK" button.
6) Go back to the previous menu, press direction pad "▲" or "▼" to select "2. Number of Rings" option and press "OK" button to set the number of rings. Then the printer will receive the Fax automatically when the ring reaches the specified number of times, and the default is 4 times.
11.3.2.2 Phone Mode
Operation Steps:
1) Press Menu button to enter the menu interface.
2) Press direction pad "▲" or "▼" to select "3. Fax Settings" and press "OK" button.
3) Press direction pad “▲” or “▼” to select "2. Receive Settings" and press "OK" button.
4) Press direction pad "▲" or "▼" to select "1. Answer Mode" option and press "OK" button.
5) Press direction pad "▲" or "▼" to select "2. Phone Mode" option and press "OK" button.
In the phone mode, you have 3 ways to receive a Fax:
1) Press the Start button on the Control Panel and the machine starts to receive the Fax;
2) Take the phone handle or press the Speaker button on the Control Panel and press the Start button for the machine to start receiving the Fax;
3) Use the remote receiving mode (applies only to external telephone operations) to press "*90" on the extension panel when the phone is taken and the machine starts to receive the Fax;
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Note: |
• To use the remote receiving mode, please set the remote code to Turn On. • The default for remote code is "*90". You can modify it by the path “Menu"——"3.Fax Settings"——"2.Receive Settings"——“7.Remote Code”——“Turn On”——edit. |
11.3.3. Other Scan Functions
Group Sending
You can use this product to send a Fax message to multiple Fax numbers and the maximum for group sending is 10 Fax numbers. The operations are as follows:
1) On the Control Panel, click on the Fax button to enter the Fax mode.
2) Press the OK button to enter the Fax Settings interface, and press "▲" or "▼" button to select Group Sending.
3) You can press the OK button and enter each Fax number to which you want to send Fax.
4) When the input is complete, press the Start button to start scanning documents.
5) When the scan is complete, press the OK button to begin the group sending Fax job.
Delay Sending
You can enable Delay sending of Fax through the Control Panel. When this process is complete, the printer will scan the document to the memory, and get back to Ready state.
The specific operations are as follows:
1) On the Control Panel, click on the Fax button to enter the Fax mode.
2) Press the OK button to enter the Fax Settings interface, and press "▲" or "▼" button to select Delay Sending
3) Set the Fax number, job name, and delay period as prompted.
4) When the input is complete, press the OK button to scan the Fax document to the memory and get back to Ready state.
Fax Forwarding
You can forward the Fax you receive. When you receive a Fax job, it will be stored in memory at first. Then the printer dials the Fax number you have specified and send the Fax. If the printer cannot forward a Fax because of an error (for example, the number is busy) and fails with repeated redial attempts, the printer will print the Fax.
The Fax Forwarding feature of this printer is available in two modes:
One mode is Forward to Fax: When you receive a Fax, the printer will send the Fax to the specified Fax number rather than printing it.
The other mode is Forward and Print: With the Forward to Fax enabled, if you enable Forward and Print when you receive a Fax, the printer will print the Fax and also forward one copy of the Fax to the forwarded number you have set.
The specific operations are as follows:
1) On the Control Panel, click on the Fax button to enter the Fax mode.
2) Press the OK button to enter the Fax Settings interface, and press "▲" or "▼" button to select Forward the Received
3) Set the forwarding mode and the number as prompted.
4) When the input is complete, press the OK button and the received Fax will be automatically forwarded to the specified Fax number.
Automatic Redial
If the number you have dialed is busy or is not responding when you send a Fax, the machine will automatically redial the number. You can set the redial attempts and interval. The specific operations are as follows:
1) On the Control Panel, press Menu > Fax Settings > Send Settings.
2) Set the redial attempts and interval as you want.
3) When you complete the setup, press the OK button to save the settings.
Auto Shrink
When the paper size of the received Fax does not match the size specified in the printer, the received Fax will be shrinked according to the user-defined paper size to match the paper size in the printer.
If you disable the Auto Shrink option, the Fax will be printed at full size across multiple pages. Auto Shrink is turned on by default.
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Note: |
• Make sure that the default paper size setting is consistent with the size of the medium loaded in the paper tray. |
Auto Shrink operations are as follows:
1) On the Control Panel, press Menu > Fax Settings > Receive Settings > Auto Shrink.
2) Set it to Turn On or Turn Off the auto shrink function and set the shrink size.
3) When you complete the setup, press the OK button to save the settings.
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Note: |
• Receive to Memory: When the machine runs out of paper or there is a paper jam, it automatically stores all the Faxes that is being received to the memory. It will automatically print the Faxes when the paper jam is resolved or the paper is loaded. |
11.4. Contacts
You can edit the Contacts to edit the speed dial number and the group dial number so that you can use speed dial when you send a Fax.
Speed Dial Number
In the Fax interface, press the Contacts button to enter the speed dial interface, enter the speed dial number, and the system will automatically search for it. If the speed dial number exists, the corresponding information is displayed, then press the Start button to begin the Faxing; If the speed dial number does not exist, an error message is displayed; You can store 200 speed dial numbers at the maximum.
Group Dial Number
In the Fax interface, press the OK button to enter the Fax parameter settings interface, select Contacts to enter the Contacts interface, select the group dial to enter the group dial interface, select one of the groups, and press the Start button to begin group Faxing. You can set a maximum of 10 groups for Group Dial with up to 99 numbers in each group.
Delete Contacts
You can delete all the Contacts you edited in the printer.
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Note: |
• Contacts cannot be restored once it has been deleted. |
11.5. Cancel Fax
Please cancel Fax work with activity operation menu based on procedures below:
1)Press “OK” key in Fax interface.
2)Use direction key “▲” or “▼” to select activity operation menu and then press OK key.
3)Use direction key “▲” or “▼” to check work to be handled and then press OK key to select work canceled.
4)Press OK key to confirm work to be cancelled.